Conditions of Hire

1. Introduction

1.1 The following terms apply to all bookings with Pehiāweri Māori Church and Marae and/or Pehiāweri Marae (marae, we, our, us).

1.2 These terms include. The “Pehiāweri Māori Church & Marae Terms of Service”.  Included in those terms and conditions is information on arrival/departure, reservation requirements, responsibilities of all persons using the marae.

1.3 You/Your means the person making the booking and the group they represent.  If you are making the booking on behalf of an organisation, you must have the authority to accept these terms and bind the organisation. It is the duty of the person making the booking to ensure that these terms are brought to the attention of all persons staying at the marae.

2. Reservations

2.1 A booking enquiry can be made online via the website Booking Enquiry Form – Pehiāweri Marae 

2.2 We will use the information that you give to establish an offer to book with a price offer. Information we may consider relevant includes, without limitation, kaupapa of the stay/hui/wananga, timing and length of intended stay, the addition of food and other services and the number of persons.

2.3 You accept these terms, and we will create and invoice that will detail your Hireage cost and the Bond of $200. The booking is not secured until we receive the bond. The Hireage cost payment must be paid at least 30 days prior to your stay/event/hui/wananga at Pehiaweri Marae.

2.4 If we have not received your deposit by the due date agreed for your booking, we will cancel your booking.

2.5 The bond/deposit is refundable up to 1 month prior to your arrival date should you no longer wish to proceed with your booking with Pehiāweri Marae. We will always be open to kōrero around cancellation.

2.6 Tangihanga has priority over all bookings and reservations.  We will always work with hirers to assist with finding alternative marae.

3 Finalisation of Booking Requirements

3.1 In order to finalise any booking you must meet with marae representatives either on-site or by Zoom to go over all terms and conditions, to ensure you and all persons coming to the marae are fully aware of our expectations.

3.2 If you make a booking with less than 30 days’ notice you will be required to make full payment at the time of booking.

3.3 We require a list of full names and contact details of all persons in writing 14 days prior to your arrival date.  Contact details are required by the NZ Government for COVID 19 contact trace reporting.

3.4 If you book any catering, with less than 30 days’ notice you will be required to pay the whole of your catering charges upon confirmation. Please note catering can be negotiated with a list of caterers we can supply you with.

4 Payment

4.1 You agree to pay for your bond ($200) in full by the agreed due date.

4.2 You agree to pay your invoice no later than 30 days prior to your arrival. Any additional costs incurred during your stay will be invoiced at the end of your stay and is payable within 7 days of departure.

5 Cancellations and Amendments

5.1 If you cancel a booking within 30 days of your arrival date, you will be charged in full for the entire booking.  Any decision to waive or reduce any of these charges will be at our sole discretion.

5.2 Any request to increase the size of the group will be accommodated, subject to our consideration and you will then be charged accordingly.

6 Cleaning & Maintenance, damage.

6.1 You are liable for any damage that occurs to the property of equipment as a result of your group, whanau or organisations’ actions. If full release of your bond (within 10 working days) is not completed, you will be provided with a list cost in writing that may include:

a) Damage to property or equipment (not evident on arrival)

b) Keys not returned

c) Areas left in an untidy state and requiring extra cleaning

d) Rubbish left behind

6.2 You are responsible for adhering to these tikanga of the marae

a) We are smoke-free and vape-free marae (spot designated)

b) We are totally alcohol & drug-free

c) We are dog-free (except Police or Guide dogs)

d) We are a chewing gum free marae

e) Gang patches not to be worn inside marae grounds

f) We are respectful of our Neighbour’s (no noise after 10pm)

6.3 Please respect the Marae Atea (the ground in front of the wharenui) as the sacred ground of Tūmatauenga

6.4     The Memorial stone and Flagstaff situated to the side of the Marae Atea was erected to honour the memory of all men and women who served in all theatres of war, some losing their lives making the ultimate sacrifice.  Please honour their memory with us.

6.5 Rubbish Policy: All landfill and recycling rubbish must be removed by hirer on departure.

7 Fire Evacuation procedures, Health & Safety, and Security

7.1 In case of fire, is your responsibility to become familiar with the EXIT signs and safe area sign posted in the carpark. It is the group leader’s role to ensure that the Health & Safety information is disseminated to all persons on arrival.

7.2 You are responsible for the security of the building and your belongings during your stay.  Please ensure all areas are closed/secured when not in use and that you secure all access keys given to you.  If keys are lost or stolen, you need to inform us immediately and you will be responsible for reimbursement of the replacement cost.

7.3 Ngunguru Rd is very busy, and cars are often travelling in excess of 80kph.  Be careful entering and leaving the marae driveway. Please slow right down once in the carpark and watch out for pedestrians and tamariki.

7.4 Please supervise your tamariki at all times.  Be especially aware of the Mangakino Stream that flows behind the carpark.  It is dangerous for tamariki to be anywhere near the stream.

8 Check-In Process

8.1 Your arrival time needs to be confirmed so a powhiri can be arranged.  Once the time is confirmed, your group is expected to arrive at least 15 minutes prior so you can marshal at the entry (Tree) to the marae ātea ready to begin the powhiri on time.

8.2 You should arrange to have in your group or be supported by a Kaikōrero and Kaikaranga or kaumatua.  The predominant reo of the powhiri is Te Reo Māori. As this is a formal protocol of the marae. Appropriate clothing should be worn. All shoes must be removed before entering the wharenui. Only Indoor slippers can be worn inside.

8.3 The kawa of our marae is to enter the wharenui proceeding to the front wall to pay respects to our whakāhua tūpuna. Then go to be seated at the right-hand side (as you enter) of the whare. Kaikorero seated in front row seats nearest the door end. Each roopu should have sorted their competent speakers prior to arrival. The protocol for speaking is Paeke (all marae speakers speak first, then manuhiri reply). All koha should be in an envelope and placed on the floor adjacent to the Taumata. Pohiri is normally concluded with the Hariru (Hongi and handshake).
NB Due to Covid 19 we respectfully let you know that the Hariru in this form may be replaced with an elbow bump or equivalent. Masks may be worn in the whare. Hand sanitiser will be available. Please note anyone who is sick i.e., has a cold or flu-like symptoms should not attend pohiri or be on site. QR Code posters are displayed around the site. A roll of attendees for each day should be completed.

8.4 Eating and drinking is not permitted in the wharenui – (including water and lollies).  Babies may be breastfed, or bottle fed in the wharenui.

9 Laundry

Marae linen must be used and will incur a per item cost.

10 Acceptance

10.1 In addition to signing below in acceptance of the Terms and Conditions of Use of Pehiāweri Māori Church & Marae, please also provide the Name and Mobile Number for your nominated Onsite Group Liaison below.

KIA TUPATO

• Ngunguru Rd is very busy, and cars are travelling in excess of the 80kph. Be careful entering and leaving the marae driveways.
• Please slow right down once in the carpark and watch for pedestrians and tamariki.
• Please look out extra specially for tamariki in the carpark
• Please supervise your tamariki at all times.  Be especially aware of the Mangakino Stream that flows behind the carpark.
• Please ensure your tamariki are not playing in front of (roadside) of the Manse.  Feel free to emphatically tell any and all tamariki not to play there
• Please respect the Marae Atea (the ground in front of the wharenui) as the sacred ground of Tumatauenga
• The Memorial stone and Flagstaff situated to the side of the Marae Atea was erected to honour the memory of all men and women who served in all theatres of war, some losing their lives, making the ultimate sacrifice. Please honour their memory with us.
• No Balls or ball games in the covered walkways.
• Please park all vehicles in the carpark.  Parking roadside obstructs vision for entry to and exiting from the marae. And may incur a traffic infringement.
• Please respect our gardens throughout the marae.